*Constitution of the
Rotary Club of White Plains
The bylaws of Rotary International provide that each club admitted to membership in RI
shall adopt this prescribed standard club constitution.
[This document is based on the
"Standard Rotary Club Constitution" available from
R.I.'s website, published by R.I. in 2013.]
As used in this
constitution, unless the context otherwise clearly requires, the words in this
article shall have the following meanings:
1. Board: The Board of Directors of this
2. Bylaws: The bylaws of this club.
3. Director: A member of this club’s Board of
4. Member: A member, other than an honorary
member, of this club.
5. RI: Rotary International.
6. Satellite club A
potential club whose members shall also be members of this club.
Year: The twelve-month period which begins on 1 July.
Article 2 Name
The name of this
organization shall be Rotary Club of White Plains, New York
Article 3 Locality
of the Club
The locality of this club is as follows: the metropolitan
area including the City of White Plains, New York, and its surrounding area.
Article 4 Object
Object of Rotary is to encourage and foster the ideal of service as a basis of
worthy enterprise and, in particular, to encourage and foster:
First. The development of acquaintance as an
opportunity for service;
Second. High ethical standards in business and
professions; the recognition of the worthiness of all useful occupations; and
the dignifying of each Rotarian’s occupation as an opportunity to serve
Third. The application of the ideal of service in
each Rotarian’s personal, business, and community life;
Fourth. The advancement of international
understanding, goodwill, and peace through a world fellowship of business and
professional persons united in the ideal of service.
Article 5 Five
Avenues of Service
Rotary’s Five Avenues of Service are the
philosophical and practical framework for the work of this Rotary club.
Club Service, the first Avenue of
Service, involves action a member should take within this club to help it
Vocational Service, the second Avenue of Service, has the
purpose of promoting high ethical standards in businesses and professions,
recognizing the worthiness of all dignified occupations, and fostering the
ideal of service in the pursuit of all vocations. The role of members includes
conducting themselves and their businesses in accordance with Rotary’s
Community Service, the third Avenue
of Service, comprises varied efforts that
members make, sometimes in conjunction with others, to improve the
quality of life of those who live within this club’s locality or municipality.
International Service, the fourth
Avenue of Service, comprises those activities that members do to advance
international understanding, goodwill, and peace by fostering acquaintance with
people of other countries, their cultures, customs, accomplishments,
aspirations, and problems, through reading and correspondence and through
cooperation in all club activities and projects designed to help people in
Youth Service, the fifth Avenue of
Service, recognizes the positive change implemented by youth and young adults
through leadership development activities, involvement in community and
international service projects, and exchange programs that enrich and foster
world peace and cultural understanding.
Article 6 Meetings
— Regular Meetings.
and Time. This club shall hold a regular meeting once each week on the day
and at the time provided in the bylaws.
of Meeting. For good cause, the board may change a regular meeting to any
day during the period commencing with the day following the preceding regular
meeting and ending with the day preceding the next regular meeting, or to a
different hour of the regular day, or to a different place.
The board may cancel a regular meeting if it falls on a legal holiday,
including a commonly recognized holiday, or in case of the death of a club
member, or of an epidemic or of a disaster affecting the whole community, or of
an armed conflict in the community which endangers the lives of the club
members. The board may cancel not more
than four regular meetings in a year for causes not otherwise specified herein
provided that this club does not fail to meet for more than three consecutive
Club Meeting (When Applicable). If provided in the bylaws, a satellite club
shall hold regular weekly meetings at a place and at a time and day decided by
its members. The day, time and place of
the meeting may be changed in a similar way to that provided for the club’s
regular meetings in section 1(b) of this article. A satellite club meeting may be cancelled for
any of the reasons enumerated in section 1(c) of this article. Voting procedures shall be as provided in the
Section 2 — Annual Meeting.
annual meeting for the election of officers shall be held not later than 31
December as provided in the bylaws.
satellite club (when applicable) shall hold an annual meeting of its members
before 31 December to elect officers for the general governance of the
Article 7 Membership
1 — General Qualifications. This club shall be
composed of adult persons of good character and good business, professional
and/or community reputation.
Section 2 — Kinds. This club shall have
two kinds of membership, namely: active and honorary.
Section 3 — Active Membership. A person possessing
the qualifications set forth in article 5, section 2 of the RI constitution may
be elected to active membership in this club.
Section 4 — Transferring or Former
(a) Potential Members. A member may propose
to active membership a transferring member or former member of a club. The transferring or former member of a club
being proposed to active membership under this section may also be proposed by
the former club. The classification of a transferring or former member of a
club shall not preclude election to active membership even if the election
results in club membership temporarily exceeding the classification limits.
Potential members of this club who are current or former members of another
club who have debts to the other club are ineligible for membership in this
club. The club should demand that a
potential member present written proof that no money is owed to the other club.
The admission of a transferring or former Rotarian as an active member pursuant
to this section shall be contingent upon receiving a certificate from the board
of the previous club confirming the prospective member’s prior membership in
that club. Transferring or former members changing clubs should be asked to
bring a letter of recommendation from their previous club.
(b) Current or Former Members. This club
shall provide a statement whether money is owed to this club when requested by
another club with respect to a current or former member of this club being
considered for membership in the other club. If such a statement is not
provided within 30 days of being requested, it shall be assumed that the member
does not owe any money to this club.
Section 5 — Satellite Club
of a satellite club shall also be members of the sponsor club until such time
as the satellite club shall be admitted into membership of RI as a Rotary club.
Section 6 — Dual Membership. No person shall
simultaneously hold active membership in this and another club other than a
satellite of this club. No person shall
simultaneously be a member and an honorary member in this club. No person shall simultaneously hold active
membership in this club and membership in a Rotaract club.
Section 7 — Honorary Membership.
for Honorary Membership. Persons who have distinguished themselves by
meritorious service in the furtherance of Rotary ideals and those persons
considered friends of Rotary for their permanent support of Rotary’s cause may
be elected to honorary membership in this club.
The term of such membership shall be as determined by the board. Persons may hold honorary membership in more
than one club.
and Privileges. Honorary members shall be exempt from the payment of
admission fees and dues, shall have no vote, and shall not be eligible to hold
any office in this club. Such members
shall not hold classifications, but shall be entitled to attend all meetings
and enjoy all the other privileges of this club. No honorary member of this
club is entitled to any rights and privileges in any other club, except for the
right to visit other clubs without being the guest of a Rotarian.
Section 8 — Holders of Public
elected or appointed to public office for a specified time shall not be
eligible to active membership in this club under the classification of such
office. This restriction shall not apply
to persons holding positions or offices in schools, colleges, or other
institutions of learning or to persons who are elected or appointed to the
judiciary. Members who are elected or
appointed to public office for a specified period may continue as such members
in their existing classifications during the period in which they hold such
Section 9 — Rotary International
club may retain in its membership any member employed by RI.
Article 8 Classifications
1 — General Provisions.
Activity. Each member shall be classified in accordance with the member’s
business, profession, or type of community service. The classification shall be that which
describes the principal and recognized activity of the firm, company, or
institution with which the member is connected or that which describes the
member’s principal and recognized business or professional activity or that
which describes the nature of the member’s community service activity.
or Adjustment. If the circumstances warrant, the board may correct or
adjust the classification of any member.
Notice of a proposed correction or adjustment shall be provided to the
member and the member shall be allowed a hearing thereon.
Section 2 — Limitations. This club shall not
elect a person to active membership from a classification if the club already
has five or more members from that classification, unless the club has more
than 50 members, in which case, the club may elect a person to active
membership in a classification so long as it will not result in the
classification making up more than 10 percent of the club’s active
membership. Members who are retired
shall not be included in the total number of members in a classification. The classification of a transferring or
former member of a club, or a Rotary Foundation alumnus as defined by the board
of directors of RI, shall not preclude election to active membership even if
the election results in club membership temporarily exceeding the above
limitations. If a member changes
classification, the club may continue the member’s membership under the new
classification notwithstanding these limitations.
Article 9 Attendance
Section 1 — General Provisions. Each member should
attend this club’s regular meetings, or satellite club’s regular meetings if
provided in the bylaws, and engage in this club’s service projects, other
events and activities. A member shall be counted as attending a regular meeting
if the member is present for at least 60 percent of the meeting, or is present
and is called away unexpectedly and subsequently produces evidence to the
satisfaction of the board that such action was reasonable, or makes up for an
absence in any of the following ways:
(a) 14 Days Before or After the Meeting. If,
within fourteen (14) days before or after the regular time for that meeting,
(1) attends at least 60 percent of the regular meeting of
another club, of a satellite club meeting of another club, or of a provisional
a regular meeting of a Rotaract or Interact club, Rotary Community Corps, or
Rotary Fellowship or of a provisional Rotaract or Interact club, Rotary Community Corps, or Rotary Fellowship;
a convention of RI, a council on legislation, an international assembly, a
Rotary institute for past and present officers of RI, a Rotary institute for
past, present, and incoming officers of RI, or any other meeting convened with
the approval of the board of directors of RI or the president of RI acting on
behalf of the board of directors of RI, a Rotary multizone
conference, a meeting of a committee of RI, a Rotary district conference, a
Rotary district training assembly, any district meeting held by direction of
the board of directors of RI, any district committee meeting held by direction
of the district governor, or a regularly announced intercity meeting of Rotary
present at the usual time and place of a regular meeting or satellite club
meeting of another club for the purpose of attending such meeting, but that
club is not meeting at that time or place; or
(5) attends and participates in a club service project or a
club-sponsored community event or meeting authorized by the board; or
(6) attends a board meeting or, if authorized by the board, a
meeting of a service committee to which the member is assigned; or
(7) participates through a club website in an interactive
activity requiring an average of 30 minutes of participation.
When a member is outside the member’s country of residence
for more than fourteen (14) days, the time restriction shall not be imposed so
that the member may attend regular meetings or satellite club meetings in
another country at any time during the travel period, and each such attendance
shall count as a valid make-up for any regular meeting missed during the
member’s time abroad.
(b) At the Time of
the Meeting. If, at the time of the meeting, the member is
(1) traveling with reasonable directness to or from one of the
meetings specified in sub-subsection (a)(3) of this section; or
(2) serving as an officer or member of a committee of RI, or a
trustee of The Rotary Foundation; or
(3) serving as the special representative of the district
governor in the formation of a new club; or
(4) on Rotary business in the employ of RI; or
(5) directly and actively engaged in a district-sponsored or
RI-or Rotary Foundation-sponsored service project in a remote area where making
up attendance is impossible; or
(6) engaged in Rotary business duly authorized by the board
which precludes attendance at the meeting.
Section 2 — Extended Absence on Outposted Assignment. If a member will be working on an outposted assignment for an extended period of time,
attendance at the meetings of a designated club at the site of the assignment
will replace attendance at the regular meetings of the member’s club, provided
there is a mutual agreement between the two
Section 3 — Excused Absences. A member’s
absence shall be excused if
(a) the absence complies
with the conditions and under circumstances approved by the board. The board may excuse a member’s absence for
reasons which it considers to be good and sufficient. Such excused absences
shall not extend for longer than twelve months. However, if the leave is for a
medical reason that extends for more than twelve months such leave may be
renewed by the board for a period of time beyond the original twelve
(b) the aggregate of the
member’s years of age and years of membership in one or more clubs is 85 years
or more and the member has notified the club secretary in writing of the
member’s desire to be excused from attendance and the board has approved.
Section 4 — RI Officers’
member’s absence shall be excused if the member is a current officer of RI or a
Rotarian partner of a current officer of RI.
Section 5 — Attendance Records. When a member whose
absences are excused under the provision of subsection 3(a) of this article
fails to attend a club meeting, the member and the member’s absence shall not
be included in the attendance records.
In the event that a member whose absences are excused under the
provisions of subsection 3(b) or section 4 of this article attends a club
meeting, the member and the member’s attendance shall be included in the
membership and attendance figures used to compute this club’s attendance.
Article 10 Directors and Officers
Section 1 — Governing Body. The governing body of
this club shall be the board constituted as the bylaws may provide.
Section 2 — Authority. The board shall have
general control over all officers and committees and, for good cause, may
declare any office vacant.
Section 3 — Board Action Final. The decision of the
board in all club matters is final, subject only to an appeal to the club. However, as to a decision to terminate
membership, a member, pursuant to article 12, section 6, may appeal to the
club, request mediation, or request arbitration. If appealed, a decision of the board shall be
reversed only by a two-thirds vote of the members present, at a regular meeting
specified by the board, provided a quorum is present and notice of the appeal
has been given by the secretary to each member at least five (5) days prior to
the meeting. If an appeal is taken, the
action taken by the club shall be final.
Section 4 — Officers. The club officers
shall be a president, the immediate past president, a president-elect, and a
secretary, and may include one or more vice-presidents, all of whom shall be
members of the board. The club officers shall also include a treasurer and may
include a sergeant-at-arms, all of whom may be members of the board as the
bylaws shall provide. Club officers shall regularly attend satellite club
Section 5 — Election of Officers.
(a) Terms of Officers other than President. Each
officer shall be elected as provided in the bylaws. Except for the president, each officer shall
take office on 1 July immediately following election and shall serve for the
term of office or until a successor has been duly elected and qualified.
(b) Term of President. The president shall
be elected as provided in the bylaws, not more than two (2) years but not less
than eighteen (18) months prior to the day of taking office and shall serve as
president-nominee upon election. The nominee shall take the title of
president-elect on 1 July in the year prior to taking office as president. The president shall take office on 1 July and
shall serve a period of one (1) year or until a successor has been duly elected
(c) Qualifications. Each officer and
director shall be a member in good standing of this club. A candidate for the office of president shall
have served as a member of this club for at least one year prior to being
nominated for such office, except where service for less than a full year may
be determined by the district governor to satisfy the intent of this
requirement. The president-elect shall
attend the district presidents-elect training seminar and the district training
assembly unless excused by the governor-elect.
If so excused, the president-elect shall send a designated club
representative who shall report back to the president-elect. If the president-elect does not attend the
presidents-elect training seminar and the district training assembly and has
not been excused by the governor-elect or, if so excused, does not send a
designated club representative to such meetings, the president-elect shall not
be able to serve as club president. In such event, the current president shall
continue to serve until a successor who has attended a presidents-elect
training seminar and district training assembly or training deemed sufficient
by the governor-elect has been duly elected.
Section 6 — Governance of a
Satellite Club of This Club (When Applicable). A satellite club
shall be located in the same locality as this club or in the surrounding area.
(a) Satellite Club
Oversight. This club shall provide such general oversight and support of a
satellite club as is deemed appropriate by the board.
(b) Satellite Club
Board. For the day-to-day governance of a satellite club, it shall have its
own annually elected board drawn from its members and comprising the officers
of the satellite club and four to six other members as the bylaws shall
provide. The highest officer of the
satellite club shall be the chairman and other officers shall be the immediate
past chairman, the chairman-elect, the secretary and the treasurer. The
satellite board shall be responsible for the day-to-day organization and
management of the satellite club and its activities in accordance with Rotary
rules, requirements, policies, aims and objectives under the guidance of this
club. It shall have no authority within,
or over, this club.
(c) Satellite Club
Reporting Procedure. A satellite club shall, annually, submit to the
president and board of this club a report on its membership, its activities and
programs, accompanied by a financial statement and audited accounts, for
inclusion in this club’s reports for its annual general meeting and such other
reports as may, from time to time, be required by this club.
Article 11 Admission Fees and Dues
Every member shall
pay an admission fee and annual dues as prescribed in the bylaws, except that
any transferring or former member of another club who is accepted into
membership of this club pursuant to article 7, section 4(a) or any former
member of this club who rejoins this club, shall not be required to pay a
second admission fee. A Rotaractor who ceased to be a
member of Rotaract within the preceding two years, who is accepted into
membership of this club, shall not be required to pay an admission fee.
Article 12 Duration of Membership
Section 1 — Period. Membership shall continue
during the existence of this club unless terminated as hereinafter provided.
Section 2 — Automatic
Qualifications. Membership shall automatically terminate when a member no
longer meets the membership qualifications, except that
board may grant a member moving from the locality of this club or the
surrounding area a special leave of absence not to exceed one (1) year to
enable the member to visit and become known to a Rotary club in the new
community if the member continues to meet all conditions of club membership;
(2) the board may allow a member moving from the locality of
this club or the surrounding area to retain membership if the member continues
to meet all conditions of club membership.
(b) How to Rejoin. When the membership of a
member has terminated as provided in subsection (a) of this section, such
person, provided such person’s membership was in good standing at the time of
termination, may make new application for membership,
under the same or another classification.
A second admission fee shall not be required.
(c) Termination of Honorary Membership. Honorary
membership shall automatically terminate at the end of the term for such
membership as determined by the board.
However, the board may extend an honorary membership for an additional
period. The board may revoke an honorary
membership at any time.
Section 3 — Termination Non-payment of
(a) Process. Any member failing to pay dues
within thirty (30) days after the prescribed time shall be notified in writing
by the secretary at the member’s last known address. If the dues are not paid on or before ten
(10) days of the date of notification, membership may terminate, subject to the
discretion of the board.
(b) Reinstatement. The board may reinstate
the former member to membership upon the former member’s petition and payment
of all indebtedness to this club.
However, no former member may be reinstated to active membership if the
former member’s classification is in conflict with article 8, section 2.
Section 4 — Termination Non-attendance.
(a) Attendance Percentages. A member must
or make up at least 50 percent of club regular meetings or satellite club
meetings, or engage in club projects, other events and activities for at least
12 hours in each half of the year, or a proportionate combination of both;
at least 30 percent of this club’s regular meetings or satellite club meetings,
or engage in club projects, other events and activities in each half of the
year (assistant governors, as defined by the board of directors of RI, shall be
excused from this requirement).
member fails to attend as required, the member’s membership may be subject to
termination unless the board consents to such non-attendance for good cause.
(b) Consecutive Absences. Unless otherwise
excused by the board for good and sufficient reason or pursuant to article 9,
sections 3 or 4, each member who fails to attend or make up four consecutive
regular meetings shall be informed by the board that the member’s
non-attendance may be considered a request to terminate membership in this
club. Thereafter, the board, by a
majority vote, may terminate the member’s membership.
Section 5 — Termination Other Causes.
(a) Good Cause. The board may terminate the
membership of any member who ceases to have the qualifications for membership
in this club or for any good cause by a vote of not less than two-thirds of the
board members present and voting, at a meeting called for that purpose. The
guiding principles for this meeting shall be article 7, section 1; The Four-Way
Test; and the high ethical standards that one should hold as a Rotary club
(b) Notice. Prior to taking any action
under subsection (a) of this section, the member shall be given at least ten
(10) days’ written notice of such pending action and an opportunity to submit a
written answer to the board. The member
shall have the right to appear before the board to state the member’s
case. Notice shall be by personal
delivery or by registered letter to the member’s last known address.
(c) Filling Classification. When the board
has terminated the membership of a member as provided for in this section, this
club shall not elect a new member under the former member’s classification
until the time for hearing any appeal has expired and the decision of this club
or of the arbitrators has been announced. However, this provision shall not
apply if, by election of a new member, the number of members under the said
classification would remain within provided limitations even if the board’s
decision regarding termination is reversed.
Section 6 — Right to Appeal, Mediate or
(a) Notice. Within seven (7) days after the
date of the board’s decision to terminate membership, the secretary shall give
written notice of the decision to the member.
Within fourteen (14) days after the date of the notice, the member may
give written notice to the secretary of the intention to appeal to the club,
request mediation, or to arbitrate as provided in article 16.
(b) Date for Hearing of Appeal. In the
event of an appeal, the board shall set a date for the hearing of the appeal at
a regular club meeting to be held within twenty-one (21) days after receipt of
the notice of appeal. At least five (5)
days’ written notice of the meeting and its special business shall be given to
every member. Only members shall be
present when the appeal is heard.
(c) Mediation or Arbitration. The procedure
utilized for mediation or arbitration shall be as provided in article 16.
(d) Appeal. If an appeal is taken, the
action of the club shall be final and binding on all parties and shall not be
subject to arbitration.
(e) Decision of Arbitrators or Umpire. If
arbitration is requested, the decision reached by the arbitrators or, if they disagree,
by the umpire shall be final and binding on all parties and shall not be
subject to appeal.
(f) Unsuccessful Mediation. If mediation is
requested but is unsuccessful, the member may appeal to the club or arbitrate
as provided in subsection (a) of this section. Section 7 — Board
Action Final. Board action shall be final if no appeal to this club is
taken and no arbitration is requested.
Section 8 — Resignation. The resignation of
any member from this club shall be in writing, addressed to the president or
secretary. The resignation shall be
accepted by the board if the member has no indebtedness to this club.
Section 9 — Forfeiture of
Property Interest. Any
person whose club membership has been terminated in any manner shall forfeit
all interest in any funds or other property belonging to this club if, under
local laws, the member may have acquired any right to them upon joining the
Section 10 — Temporary Suspension.
any provision of this constitution, if in the opinion of the board
(a) credible accusations
have been made that a member has refused or neglected to comply with this
constitution, or has been guilty of conduct unbecoming a member or prejudicial
to the interests of the club; and
(b) those accusations, if
proved, constitute good cause for terminating the membership of the member; and
(c) it is desirable that no action should be taken
in respect of the membership of the member pending the outcome of a matter or
an event that the board considers should properly occur before such action is
taken by the board; and
(d) that in the best
interests of the club and without any vote being taken as to his or her
membership, the member’s membership should be temporarily suspended and the
member should be excluded from attendance at meetings and other activities of
this club and from any office or position the member holds within the
club. For the purposes of this clause,
the member shall be excused from fulfilling attendance responsibilities;
the board may, by a vote of not less than two-thirds of
the board, temporarily suspend the member as aforesaid for such period and on
such further conditions as the board determines, albeit for a period no longer
than is reasonably necessary in all the circumstances.
Article 13 Community, National, and International Affairs
Section 1 — Proper Subjects. The merits of any
public question involving the general welfare of the community, the nation, and
the world are of concern to the members of this club and shall be proper
subjects of fair and informed study and discussion at a club meeting for the
enlightenment of its members in forming their individual opinions. However, this club shall not express an
opinion on any pending controversial public measure.
Section 2 — No Endorsements. This club shall not
endorse or recommend any candidate for public office and shall not discuss at
any club meeting the merits or demerits of any such candidate.
Section 3 — Non-Political.
(a) Resolutions and Opinions. This club
shall neither adopt nor circulate resolutions or opinions, and shall not take
action dealing with world affairs or international policies of a political
(b) Appeals. This club shall not direct
appeals to clubs, peoples, or governments, or circulate letters, speeches, or
proposed plans for the solution of specific international problems of a
Section 4 — Recognizing Rotary’s Beginning. The week of the anniversary of Rotary’s
founding (23 February) shall be known as World Understanding and Peace
Week. During this week, this club will
celebrate Rotary service, reflect upon past achievements, and focus on programs
of peace, understanding, and goodwill in the community and throughout the world.
Article 14 Rotary Magazines
Section 1 — Mandatory
in accordance with the bylaws of RI, this club is excused by the board of
directors of RI from complying with the provisions of this article, each member
shall, for the duration of membership, subscribe to the official magazine or to
the magazine approved and prescribed for this club by the board of directors of
RI. Two Rotarians residing at the same address have the option to subscribe
jointly to the official magazine. The subscription shall be paid in six (6)
month periods for the duration of membership in this club and to the end of any
six (6) month period during which membership may terminate.
Section 2 — Subscription
subscription shall be collected by this club from each member semiannually in
advance and remitted to the Secretariat of RI or to the office of such regional
publications as may be determined by the board of directors of RI.
Article 15 Acceptance of Object and Compliance with Constitution and Bylaws
By payment of an admission fee and dues, a member accepts
the principles of Rotary as expressed in its object and submits to and agrees
to comply with and be bound by the constitution and bylaws of this club, and on
these conditions alone is entitled to the privileges of this club. Each member shall be subject to the terms of
the constitution and bylaws regardless of whether such member has received
copies of them.
Article 16 Arbitration and Mediation
Section 1 — Disputes. Should any dispute,
other than as to a decision of the board, arise between any current or former
member(s) and this club, any club officer or the board, on any account
whatsoever which cannot be settled under the procedure already provided for
such purpose, the dispute shall, upon a request to the secretary by any of the
disputants, either be resolved by mediation or settled by arbitration.
Section 2 — Date for Mediation or
the event of mediation or arbitration, the board shall set a date for the
mediation or arbitration, in consultation with disputants, to be held within
twenty-one (21) days after receipt of the request for mediation or arbitration.
Section 3 — Mediation. The procedure for
such mediation shall be that recognized by an appropriate authority with
national or state jurisdiction or be that recommended by a competent
professional body whose recognized expertise covers alternative dispute
resolution or be that recommended by way of documented guidelines determined by
the board of RI or the trustees of The Rotary Foundation. Only a member of a
Rotary club may be appointed as mediator(s). The club may request the district
governor or the governor’s representative to appoint a mediator who is a member
of a Rotary club and who has appropriate mediation skills and experience.
Outcomes. The outcomes or decisions agreed between the parties as a result
of mediation shall be recorded and copies held by each party, the mediator(s)
and one copy given to the board and to be held by the secretary. A summary
statement of outcomes acceptable to the parties involved shall be prepared for
the information of the club. Either party, through the president or secretary,
may call for further mediation if either party has retracted significantly from
the mediated position.
Mediation. If mediation is requested but is unsuccessful, any disputant may
request arbitration as provided in section 1 of this article.
Section 4 — Arbitration. In the event of a
request for arbitration, each party shall appoint an arbitrator and the
arbitrators shall appoint an umpire. Only a member of a Rotary club may be
appointed as umpire or as arbitrator.
Section 5 — Decision of
Arbitrators or Umpire. If arbitration is requested, the decision reached by the
arbitrators or, if they disagree, by the umpire shall be final and binding on
all parties and shall not be subject to appeal.
Article 17 Bylaws
This club shall adopt
bylaws not inconsistent with the constitution and bylaws of RI, with the rules
of procedure for an administrative territorial unit where established by RI,
and with this constitution, embodying additional provisions for the government
of this club. Such bylaws may be amended
from time to time as therein provided.
Article 18 Interpretation
constitution, the terminology "mail," "mailing," and
"ballot-by-mail" will include utilization of electronic mail (e-mail)
and internet technology to reduce costs and increase responsiveness.
Article 19 Amendments
Section 1 — Manner of Amending. Except as provided in
section 2 of this article, this constitution may be amended only by the council
on legislation in the same manner as is established in the bylaws of RI for the
amendment of its bylaws.
Section 2 — Amending Article 2
and Article 3. Article
2 (Name) and Article 3 (Locality of the Club) of the constitution shall be
amended at any regular meeting of this club, a quorum being present, by the
affirmative vote of not less than two-thirds of all voting members present and
voting, provided that notice of such proposed amendment shall have been mailed
to each member and to the governor at least ten (10) days before such meeting,
and provided further, that such amendment shall be submitted to the board of
directors of RI for its approval and shall become effective only when so
approved. The governor may offer an opinion to the board of directors of RI
regarding the proposed amendment.